The Geneva Lake Conservancy, a not-for-profit land trust in Fontana, Wisconsin, seeks an Administrative Assistant to serve the organization through the maintenance of the back office and facilitating the day-to-day operations

Duties

• General Office
  
  • Maintain inventory of supplies
    
  • Maintain computer software and hardware for office.
    
  • Oversee routine upkeep/maintenance of Mill House building and grounds
    
  • Troubleshoot basic computer problems and provide technical support
    
  • Maintain the Conservancy's 501(c)(3) status and other charitable organization licenses
    
  • Process information requests and routine correspondence
    
  • Answer phones and assist with routine photocopying, faxing, printing and mailings
    
  • Schedule meetings and maintain office calendar
    
  • File and maintain vendor contracts and contact information, administrative records, and other project records
• Bookkeeping
  
  • Record checks and deposits in QuickBooks
    
  • Obtain database transmittal report from the Membership and Outreach Coordinator
    
  • Present deposits for Executive Director's signature along with the database transmittal reports
    
  • Reconcile database transmittal report and monthly income statements with Membership and Outreach Coordinator for Executive Director's approval
    
  • Reconcile bank statements and create monthly financial reports for Executive Director review and Finance Committee approval
    
  • Process and record credit card donations in QuickBooks
    
  • Process checks, issue invoices, make deposits and pay bills
    
  • Provide supporting materials to accountant and auditors
    
  • Assist with and oversee annual budget for review by Executive Director and Board of Directors.
• Website Management
  • Update the content of the website, including calendar dates of notice, newsletters, current events, and GLC program information
    
  • Modify existing site architecture as needed, implementation and maintenance of designs and content
    
  • Gather information from local agencies and organizations, editing and including it in the website.
    
  • Interact with the Conservancy's ISP to maintain the web server
    
  • Manage and maintain the Conservancy's domains and connection to the internet
• Other
  
  • Assist Membership and Outreach Coordinator when necessary in preparing and sending requests for donations, at the direction of the Executive Director
    
  • Assist, when necessary, in the publication of promotional and educational materials, at the direction of the Executive Director
    
  • Prepare supporting documents for all meetings of the Board of Directors
    
  • Take and prepare minutes for meetings of the Board of Directors and certain Committee meetings
    
  • Assist in preparing various reports and research, as assigned by the Executive Director
    
  • Assist, when directed to do so by the Executive Director, in special events and conferences. Duties include providing supporting materials, decorating, processing necessary financial information and following up on live and silent auction items at Holly Ball, Mai Tai and all future fundraising events.
    
  • Sit on necessary committees, as assigned by the Executive Director
    
  • Represent the Conservancy on official matters, as assigned by the Executive Director.

Qualifications

• Bachelor's Degree or equivalent work experience
  
• Strong computer skills, including software such as QuickBooks and the Microsoft Office suite; knowledge of web design/maintenance software such as Dreamweaver a plus
  
• Strong organizational skills with attention to detail
  
• Highly motivated with good follow-through
  
• Strong verbal, written and interpersonal communication skills.
  
• Demonstrated ability to work independently, meet deadlines and yet be part of a team working toward a common goal
  
• Knowledge of non-profit organizations a plus
  
• Commitment to the mission of the GLC

The Administrative Assistant is a full-time position. Hourly wage is commensurate with experience.

Application Process
Email, fax or mail your resume and cover letter to cover letter to

Geneva Lake Conservancy
P.O. Box 588
398 Mill Street
Fontana, WI 5312

Fax: (262) 275-0579
Email: glc@genevaonline.com

Applications will be accepted until October 1, 2008.

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